Here is a sample letter of a California Public records act. You can e-mail it, after you complete it, to the City Clerk at firstname.lastname@example.org and cc the assistant City Clerk, Vivian Chiu, at VChiu@sanleandro.org, but you should also mail it.
San Leandro City Hall
835 East 14th Street
San Leandro, CA 94577
RE: Public Records Act Request
Dear Ms. Greenwood:
Pursuant to the California Public Records Act (CPRA)(Government Code § 6250 et seq.) and the California Constitution, as amended by passage of Proposition 59 on November 3, 2004, I am writing to request a copy of the following records:
Any record containing [describe]
I ask for a determination on this request within 10 days of your receipt of it, as provided for in the CPRA.
If you determine that any or all or the information is exempt from disclosure, I request that: (1) you exercise your discretion to disclose some or all of the records notwithstanding the exemption; and (2) that, with respect to records containing both exempt and non-exempt content, you redact the exempt content and disclose the rest.
Finally, should part or all of this request be denied, please provide a written response describing the legal authority or authorities on which the denial is based, as required by the CPRA. Please also address the question whether Proposition 59 requires disclosure even though authorities predating Proposition 59 may appear to support your exemption claim.
If I can provide any clarification that will help expedite your attention to this request, please contact me by phone at […] or by email at […].
Please provide these records in electronic format and by e-mail whenever possible. If not possible, please notify me.
[Your Name & Address]